Academic Regulations

BAHIR DAR UNIVERSITY FACULTY OF ENGINEERING  Academic Regulations March, 2009 Bahir Dar, Ethiopia BAHIR BA HIR DAR DAR UNIVERSITY Facult Facult y of Engineering Department Department of Textile Textile Engineering Engineering TABLE OF CONTENTS  Article 1: Short Title ...................................................... .................................................................................................... .............................................. 1  Article 2: Issuing Authority ................................................. ....................................................................................... ...................................... 1  Article 3: Definitions ..................................................... ................................................................................................... .............................................. 1  Article 4: Semester Load for Regular Students .................................................. ..................................................... ... 2  Article 5: Semester Load for Continuing Education Students ........... ................ .......... ........... ........ 2  Article 6: Courses Validity and Study Duration .................................................. ..................................................... ... 3  Article 7: Credit Requirements ...................................................... ................................................................................. ........................... 3  Article 8: Class Attendance .................................................. ........................................................................................ ...................................... 4  Article 9: Undergraduate Grading System ................................................. ............................................................ ........... 5  Article 10: General Examination Provisions ................................................ ........................................................... ........... 7  Article 11: Mid - term and Final Examination Administration Admini stration........... ................ .......... ........... ........ 7  Article 12: Examination Rule Violations ...................................................... ................................................................. ........... 7  Article 13: General provision on Remarking Final Examination and Remarking Procedure......................................................... ............................................................................................ ................................... 7  Article 14: Make-up Examinations ............................................ ........................................................................... ............................... 7  Article 15: Student Academic Achievements ...................................................... ......................................................... ... 9 Faculty of Engineering Academic Regulation BAHIR DAR UNIVERSITY Facult y of Engineering Department of Textile Engineering  Article 16: Academic standing of undergraduate students .............................. 10  Article 17: Drop out, Withdrawal and Clearance ................................................ 10  Article 18: Graduation Academic Achievements ................................................. 10  Article 19: Repeating, Adding and Dropping courses ........................................ 11  Article 20: Re – Examination Period ...................................................................... 11  Article 21: Graduation with Distinction and Great distinction ......................... 12  Article 22: The Bahir Dar University Medal .......................................................... 12  Article 23: Holistic Examination ............................................................................. 12  Article 24: Internship Evaluation .......................................................................... 13  Article 25: Credit Conversion Criteria.................................................................... 14  Article 26: Grade Conversion .................................................................................. 15  Article 27: Working Formats ................................................................................... 18  Article 28: The BDU Senate Legislation Affected by the Present Regulation ............................................................................................................. 18  Article 29: Effective Date ........................................................................................ 18 Faculty of Engineering Academic Regulation BAHIR DAR UNIVERSITY Facult y of Engineering Department of Textile Engineering  Article 1: Short Title This regulation can be cited as  “Academic Regulation for Engineering Programs.”  Article 2: Issuing Authority This academic regulation is issued by Academic Commission of the Engineering Faculty.  Article 3: Definitions 3.1  Academic Commission  means of the Academic Commission of the Engineering Faculty. 3.2 Credit hour(s) means credit values to an individual course on the basis of time allocated to lecture, tutorial, laboratory works or practices in the conventional system. 3.3 Credit point(s) means values credited to an individual course on the basis of hours allocated to lecture, tutorial, lab/practice, or home study in the ECT system. 3.4 Student(s) means the students of Engineering Faculty. 3.5 Conventional system  means the teaching learning, grading process that existed at the faculty till it replaced with the European oriented education process. 3.6 European Credit Transfer System means the European course credit and grading scale that adopted at the faculty since year 2007. Faculty of Engineering Page 1 of 18 Academic Regulation BAHIR DAR UNIVERSITY Facult y of Engineering Department of Textile Engineering 3.7 The Holistic examination means an examination, which constitutes all basic subjects studied by each engineering stream in the first five semesters. 3.8 BDU Senate legislation refers to the BDU Senate legislation of May 20, 2005.  Article 4: Semester Load for Regular Students  A minimum credit points (CPs) for full-time regular students shall be 25 per semester. The maximum load shall not be exceeded 30 credit points unless otherwise stated in the catalogue; a student who has justifiable reasons for deviation from the normal load has to secure a special permission from a department head in the charge of a program, the student is affiliated. However, the total load even with the special permission shall not exceed 33 credit points.  Article 5: Semester Load for Continuing Education Students 5.1 The normal load in evening programs shall be 14 to 18 credit points per semester unless otherwise prescribed in the course catalogue. A student may be allowed to take up to 20 credit points when justifiable: a) When the student secures a “first class status: as per European Credit Transfer System (ECTS) upon completion of an equivalent course work corresponding to one academic year. b)  At his/her senior year /graduation year, if the student passes all courses taken up to date. 5.2 The normal load for extension students in a summer semester shall be 10 -14 credit points. 5.3 The normal semester load in the continuing Education for Kiremt students shall be 20 - 22 credit points. Faculty of Engineering Page 2 of 18 Academic Regulation Facult y of Engineering BAHIR DAR UNIVERSITY 5.4 Department of Textile Engineering For the purpose of determining academic status of Kiremt students, one Kiremt session is counted to a Kiremt Semester, but three Kiremt semesters are connoted to one regular academic year. 5.5 The semester grade point average calculated at the end of each Kiremt Semester (KSS), in conjunction with cumulative student status (CSS), shall be used to determine the academic status of a student.  Article 6: Courses Validity and Study Duration Students enrolled in the faculty shall pursue his/her study for maximum lengths of duration of a program as follows: 6.1 The duration of study for undergraduate degree in the regular program shall be five years. The maximum length of time students may stay in such programs calculated from the date of initial enrolment, shall not exceed ten years for a regular engineering degree program. 6.2 The duration of study for undergraduate degree in the continuing education programs shall be seven to eight years. The maximum length of time students may stay in such programs, starting from the date of initial enrolment shall be 12 years. 6.3  A student who fails to complete his/her studies before the expiration of the maximum length permitted shall be dismissed from that program.  Article 7: Credit Requirements 7.1  A credit is defined as 50 minutes in lecture, laboratory/practical or tutorial work guiding activity. 7.2 The minimum total credit points for five years a baccalaureate program shall be 295 credit points, the maximum 305. Faculty of Engineering Page 3 of 18 Academic Regulation BAHIR DAR UNIVERSITY 7.3 Facult y of Engineering Department of Textile Engineering The proportion of time to be given to lectures, laboratory works tutorials, exercises, etc, shall be determined for each course by a department offering that course and follow the approval of the faculty‘s Academic Commission.  Article 8: Class Attendance 8.1 Both regular and extension students are required to attend all lectures, laboratory/practical sessions, as well as, field activities. 8.2 In a situation where reasons beyond his/her control, a minimum of 85% attendance is tolerated for the lecture/tutorial sessions, but it is compulsory to attend 100% of time of laboratory/practical class sessions. 8.3  A student who has missed more than 15% lecture/tutorial attendance shall be given a grade “I” (Incomplete attendance) and the student or his/her representative shall be required to provide acceptable reasons for his/her failure to attend the classes with in two weeks from the commencement of the following semester. 8.3.1 If a student’s incomplete attendance is proven to have been for valid reasons, his registration for the course shall be cancelled and permitted to retake the course afresh. 8.3.2 If a student’s incomplete attendance was due to reasons that were not valid, his/her registration for the course shall be considered as repeated course and the “I” grade shall be changed to “I*” at the end of the second week of the commencement of the subsequent semester. Faculty of Engineering Page 4 of 18 Academic Regulation BAHIR DAR UNIVERSITY 8.3.3 Facult y of Engineering Department of Textile Engineering If a student obtains an “I*”, he/she shall retake the course and if he/she scores a passing grade for this repeated course, the maximum grade registered shall be “C”. If he/she scores an “F” for this course, he/she shall be allowed to sit for supplementary exam only once.  Article 9: Undergraduate Grading System 9.1. Academic achievement in all undergraduate engineering programs at the faculty shall be graded on the letter and number grade systems as follows: Raw Mark [100 %] [98,100] Corresponding fixed Number Corresponding Letter grade grades 1.0 Interval Number Grade A+ = 1.0 of [95, 98) 1.3 A 1.0 < X 1.3 [91, 95) 1.7 A- 1.3 < X ≤ 1.7 [88, 91) 2.0 B+ 1.7< X ≤ 2.0 [83, 88) 2.3 B 2.0< X ≤ 2.3 [76, 83) 2.7 C+ 2.3< X ≤ 2.7 [66, 76) 3.0 C 2.7< X ≤ 3.0 [56, 66) 3.3 D 3.0< X ≤ 3.5 [50, 56) 3.7 E 3.5< X< 4.0 [0, 50) 4.0 F = 4.0 ≤ 9.2 For any course having lecture, laboratory/practice and tutorial, raw mark evaluation should be treated independently from 100 %. Faculty of Engineering Page 5 of 18 Academic Regulation Facult y of Engineering BAHIR DAR UNIVERSITY Department of Textile Engineering 9.3 The final number grade is obtained based on the sum of the percentage of independent raw mark with its weightage given for each course element 9.4. Grade point average is determined by dividing grade points earned in semester by number of credit points in that semester. 9.5 The final number grade of module is obtained based on the sum of the number grades of independent courses with its weightage given for each course in a module. 9.6 The number grade is defined as follows: Number Grade with Class Interval ≤ 1.7 1.7 < x ≤ 2.3 2.3 < x ≤ 3.0 3 < x ≤ 3.5 3.5 < x < 4 4 9.7 Letter Grade Description A B C D E F Excellent Very Good Good Satisfactory Sufficient Fail The student status is determined in cut-point grading technique as follows: Number Grade with Class Interval ≤ 1.7 1.7 < x ≤ 2.3 2.3 < x ≤ 3.0 3 < x ≤ 3.5 3.5 < x < 4 4 9.8 Description First class with great distinction First class with distinction First class Second Class Pass Fail In case, where a student does not have full examination records, he/she will be treated as per Bahir Dar University (BDU) Senate Legislation,  Articles of 85.3, 85.4, 85.5 and 85.6. Faculty of Engineering Page 6 of 18 Academic Regulation Facult y of Engineering BAHIR DAR UNIVERSITY 9.9 Department of Textile Engineering When a student repeats a course in which he/she earned an “F” or obtained a grade below the minimum required, in a special consideration, the credit points earned in the initial class for the same course be ignored in calculating his/her grade point. 9.10  A student’s all required non-credit works shall be recorded with a grade of “P” (pass) or “F” (fail), but neither shall be included in the grade point average computation.  Article 10: General Examination Provisions General provision on examinations shall be treated as per BDU Senate Legislation, Article 86 with its entire sub – articles.  Article 11: Mid - term and Final Examination Administration  Administration of the mid term and final examinations shall be carried out as per BDU Senate Legislation, Article 87.  Article 12: Examination Rule Violations  Violations of examination regulations by students shall be dealt with on the basis of BDU Senate Legislation, Article 88.  Article 13: General provision on Remarking Final Examination and Remarking Procedure Provision on remarking the final examination and remarking procedure shall be treated as per BDU Senate Legislation, Articles 89 and 90 respectively.  Article 14: Make-up Examinations 14.1 Makeup examinations shall not be allowed for the purpose of raising grade point averages. Faculty of Engineering However, a student who unable to sit for a final Page 7 of 18 Academic Regulation BAHIR DAR UNIVERSITY Facult y of Engineering Department of Textile Engineering examination for reasons beyond his/her control, such as hospitalization or accidents and, as a result, has made an “I” (incomplete) grade against a course is allowed to take a make – up examination. 14.2 Any student or a person representing the student shall submit in writing valid and documented reasons for failing to take on the final examination on the schedule, to the respective department chairperson within two weeks after start of the subsequent semester. 14.3 Where the Academic Commission finds that the student has no valid reasons for not sitting for the final examination, the “I” grade on the student’s record shall be converted automatically to “I*” and he/she shall be treated with article 8.3.3 of this document. 14.4 A student who allowed for a make up examination shall register for the examination with the current batch for the upcoming final exam in same subject. The head of the department shall immediately inform in writing the instructor concerned with the Academic Commission’s decisions on the requested exam. So that, the instructor may produce a different test questions for the student if he/she feels that a considerable change in the subject content has been made, including the mode of delivery or course activity. 14.5 A student who allowed to take a make – up examination shall apply and register for the examinations at least one month before the final examination on the course is scheduled to be administered. 14.6 A student who has three or more “I” grades in semester shall, withdraw from the university for academic reasons and apply for make – up exam as stated in sub – article 14.2 ,therefore. No cumulative average Faculty of Engineering Page 8 of 18 Academic Regulation BAHIR DAR UNIVERSITY Facult y of Engineering Department of Textile Engineering number grade (CANG) and cumulative average letter grade (CALG) shall be calculated and no academic status shall be determined for such a student until the results of make – up examination are known. 14.7 The “I” grades should not empower the student to extend his/her study years. If the student has used for such purpose, he/she shall be forced to withdraw as in line with– article 14.6 following decision by the Academic Commission. 14.8 A graduating student with an “I” grade (s) should take a make – up examination during the kiremt  semester if the exam(s) is/are available. 14.9. If an “I” grade not removed within a year, as per the provisions of this article, it shall be converted to an “I*” grade unless the student is in forced withdrawal condition.  Article 15: Student Academic Achievements 15.1 At the end of each semester, the faculty will examine the case of student who fails to achieve the required academic standard in line with the guideline fixed by its academic commission in Article 18.2 of this document. 15.2 One semester in the regular program is equivalent to two semesters in the continuing education program. The academic status of continuing education student is, therefore, determined on every other semester. 15.3 Academic Credentials like 12+1, 12+2, etc., should be issued to applicants only after the status is determined by the faculty’s Academic Commission, however, universal regulations set by Ministry of Education for vocational training and in force during the student admission should be taken into consideration. Details will be included in the bylaws of the registrar office. Faculty of Engineering Page 9 of 18 Academic Regulation Facult y of Engineering BAHIR DAR UNIVERSITY Department of Textile Engineering 15.4 The academic status of part-time students is determined for every 25-30 credit points, stating from the first admission date of the students.  Article 16: Academic standing of undergraduate students 16.1  A student who made an “E” grade or above in all courses of a semester shall be in good standing. 16.2 The Dean shall warn a student, who made an “F” grade in any course at the end of the semester. 16.3  A student who scored 3”F”s at the end of each semester with less than or equal to 12 total credit points (CP) is allowed to continue to the next semester study. 16.4  A student who scored more than “3F”s per semester shall be dismissed for academic reasons.  Article 17: Drop out, Withdrawal and Clearance Drop out, withdrawal and clearance activities shall be treated as per BDU senate legislation sub article 92.6.  Article 18: Graduation Academic Achievements 18.1. A degree candidate is required to have a minimum “E” grades in his/her all major and minor area of studies (while it applies) as well as in the overall courses to be eligible for graduation. 18.2. A degree or diploma candidate shall not graduate with an “F” grade in any course unless the course is a phased out, or a minimum requirement is possible without this particular course, or it is not required for the program of the study. Faculty of Engineering Page 10 of 18 Academic Regulation Facult y of Engineering BAHIR DAR UNIVERSITY Department of Textile Engineering  Article 19: Repeating, Adding and Dropping courses 19.1. A student who has obtained “F” grade in a course with fulfilling the required attendance shall be allowed to take re-exam. A student who scored an ’F’ for any course for the third time will be dismissed academically. However, graduating class student who scored ‘F’ grade in any course for the third time can apply for course allergic if he/she fulfils minimum credit points required for graduation. 19.2. The maximum grade for repeated exam is registered as ‘C’. If a student scored grades less than ‘C’ from the repeated exam, the repeated grade shall be accepted as it is. A previous ‘F’ grade shall be shown as cancelled on transcript to indicate that the exam has been repeated and the new grade shall be included in computation of the ANG and ALG in the reporting period. 19.3 Adding and dropping of the courses shall be treaded as per BDU Senate legislation sub article 94.2  Article 20: Re – Examination Period 20.1 Re-Examination shall be administrated within two weeks after the commencement of the subsequent semester. 20.2  A student who scores “F” in any course for the second time shall be forced to withdraw and he/she can apply for the last re-examination after a year. 20.3  A student shall not be allowed to sit for a re-examination more than twice. 20.4 A Student who fails in his final year thesis shall be allowed to register for the new thesis to have completed during the subsequent semester. However, his/her grade on the course shall be recorded as it is. Faculty of Engineering Page 11 of 18 Academic Regulation Facult y of Engineering BAHIR DAR UNIVERSITY Department of Textile Engineering  Article 21: Graduation with Distinction and Great distinction The following shall constitute the requirements for graduation with academic distinction:  A student who maintains Aggregate Number Grade (ANG) ≤  1.7 upon completion of the requirements for the engineering baccalaureate degree shall graduate as first class with great distinction. If his/her grade point average is greater than 1.7 and less than or equal to 2.3, he/she shall graduate as first class with distinction.  Article 22: The Bahir Dar University Medal The university medal is a prize awarded every year at the commencement to one out standing regular student at the faculty. The student should score an  Aggregate Number Grade less than or equal to 2.3 for qualification. In addition, the award is determined on the basis of individual character and participation in extra-curricular activities. The academic commission of faculty shall recommend to the senate its out standing students for the approval every year.  Article 23: Holistic Examination In line with the new engineering curriculum design, there is holistic exam shall be conducted at the end of the 6th  semester study. The following conditions should be taken into consideration for the holistic exam qualification: 23.1 A student who has completed all basic studies with PASS grades shall be qualified for the exam. 23.2. Students shall be registered for holistic exam two weeks before the commencement of the seventh semester. Faculty of Engineering Page 12 of 18 Academic Regulation Facult y of Engineering BAHIR DAR UNIVERSITY Department of Textile Engineering 23.3. Holistic exam should be identified with course title & code. 23.4. The grade point of holistic exam should not include either semester or cumulative status of student. 23.5. The holistic exam result shall be rated as PASS or FAIL status. A student who scores 50% mark at the holistic exam shall pass and continue the internship in the coming semester. 23.6. Holistic exam shall be given once in a year and the period shall be as indicated in the academic calendar. 23.7. A student who failed the holistic exam can repeat it twice. The student shall be academically dismissed if he/she fails for the third time.  Article 24: Internship Evaluation 24.1 Internship shall be in the 7th semester of the study. 24.2 Internship is fully done in an industry. 24.3 The student’s performance in the internship should be evaluated by the industry that employs the student, the assigned department advisor and jury formed by the department. 24.4 The final result of student’s internship performance report result shall be converted to a letter grade as per article 9.1. of this academic regulation. 24.5 If a student fails, he/she shall be allowed to repeat the internship only for the second time. Faculty of Engineering Page 13 of 18 Academic Regulation Facult y of Engineering BAHIR DAR UNIVERSITY Department of Textile Engineering  Article 25: Credit Conversion Criteria Both systems (ECTS and conventional system) are used credits to measure the course through contact hours. Hours are billed to course element in order to complete the targeted course objectives. These course element hours may be indicated as following in both systems: a) Lecture hours b) Tutorial hours c) Laboratory /practical work hours. d) Home study hours. No hours given for home study in conventional curriculum course time breakdown structure. The rest are common in both systems. However; the method of appliance varies in tutorial, laboratory and practical work hours in both systems. In conventional system 2/3 tutorial hours or 2/3 laboratory/ practical work hours anticipated equivalent to 1 credit hour lecture time. Whereas in ECTS the time used up for all course elements are equally measured as per lecture hour too. The inference of tutorial and laboratory/practical hours and the inclusively/exclusivity of home study hours in course study element hours of both systems of curriculum structure escort use to establish one-way conversion criterion of grades from ECTS to conventional grading system. Therefore, seeing all possible course study element hours in both curriculum breakdown structures the following conversion criteria are established for credit altering: 25.1  A Course having only lecture hours in ECTS curriculum structure is in a straight line identical to conventional credit hour system by rejecting home study hours billed in ECTS. Therefore: Faculty of Engineering Page 14 of 18 Academic Regulation Facult y of Engineering BAHIR DAR UNIVERSITY Department of Textile Engineering Credit   po int (CP ) in  ECTS  = Convention al Credit   Hours (C . Hr ) =  Lecture contact   Hours 25.2  A course have been lectured and tutorial hours in ECTS equals to conventional credit hours system, dividing tutorial hours by 2/3 and adding dividend hour’s of tutorial to lecture hours of ECTS. Therefore: 2 Credit  Hours (C . Hr ) in Conventional system = a + (b × ) 3 Where: a = lecture hours in ECTS system b = tutorial hours in ECTS system 25.3  A course have been lectured, tutorial and laboratory /practice hours in ECTS equals to conventional credit hours system, dividing each hour specified in tutorial & laboratory/ practice by three and adding the dividends to lecture hours of ECTS. Therefore: Credit  Hours (C . Hr ) in Convention al system = a + [(b × 2 2 ) + (c × )] 3 3 Where: c = laboratory/ practical hours in ECTS system  Article 26: Grade Conversion In the ECTS system grade is expressed in number and letter grades (using the 4-point scale letters and A to E, for pass grade and F for failed grade), whereas in conventional grading system, it is expressed only in letters A to D for pass and F for failed grades. Furthermore the ECTS grading system Faculty of Engineering Page 15 of 18 Academic Regulation Facult y of Engineering BAHIR DAR UNIVERSITY Department of Textile Engineering follows the fixed scale approach and while in the conventional system grading is flexible and it depends on an individual instructor’s systematic decision. Therefore, in order to convert grades from ECTS to the conventional system, some commonly accepted trend or established data is essential, which initiated from the practice of the faculty’s conventional grading trend with reference of other the university’s conventional grading system in consistent with the ECTS grading system. For this reason, data has been collected on scoring and scaling trend from different departments at Engineering Faculty. In Addition, grading trend of  Addis Ababa University is studied for allusion purpose. After all these activity, the conversion criterion is established for purpose of grade conversion from ECTS to conventional grade system, as indicated in the following table. Established grade conversion criterion from ECTS to conventional credit hours system ECTS Grading system of Engineering Faculty Exam Score Number grade Letter grade 1.0  A + [95,98) 1.3  A [91-95) 1.7  A - [88,91) 2.0 B+ [83,88) 2.3 B [76,83) 2.7 C+ [66,76) 3.0 C [56,66) 3.3 D Faculty of Engineering 3.7 data to convert grade from ECTS to conventional grading system [98 ,100] [50,56) Established Exam score Grade [83-100] A [66-83) B [50-66) C E Page 16 of 18 Academic Regulation BAHIR DAR UNIVERSITY Facult y of Engineering Department of Textile Engineering 26.1 Conversion is performed when request by the student. However it should be approved by Academic commission of the faculty 26. 2 After conversion the status of the student shall be determined as per BDU Senate legislation. 26.3 For conversion the following consideration should be taken into account. a) Respective department should confirm course content equivalence in both curriculums before course has taken. b) The conversion is used only for one way i.e. from ECTS to Traditional system. c) No conversion of grade for students who scored ‘ F’ grade in ECTS d) Conversion is worked -out only for passing grades of ECTS i.e. A, B, C, D & E. e) The minimum grade earned after conversion is C. 26.3 The class average of exam- score corresponding to a number grade taken as an exam-score for conventional grading (see Illustration below) 26.4 If a student scores “ C “ grade with 2.7 number grade and having a corresponding exam score ranging from 76 to 82; then the actual mark for 2.7 number grade is calculated by taking the average of 76 and 82, i.e. (76 + 82) 2 = 79 . Therefore, 79 exam score corresponds to “B” grade in conventional credit hour system as per it is established in the table above. Faculty of Engineering Page 17 of 18 Academic Regulation BAHIR DAR UNIVERSITY Facult y of Engineering Department of Textile Engineering  Article 27: Working Formats Grade reporting, holding, transferring and issuing formats for courses and modules shall be prepared by the faculty’s concerning body and endorsed by the Academic Commission before its implementation.  Article 28: The BDU Senate Legislation Affected by the Present Regulation Chapter eight to eleven of the BDU’s senate legislation except those Articles mentioned in this Academic regulation are affected.  Article 29: Effective Date This academic regulation shall be effective after the endorsement by BDU senate. Faculty of Engineering Page 18 of 18 Academic Regulation
View more...
   EMBED

Share

Preview only show first 6 pages with water mark for full document please download

Transcript

BAHIR DAR UNIVERSITY

FACULTY OF ENGINEERING

(Senate Approved)

Academic Regulations

March, 2009

Bahir Dar, Ethiopia

Faculty of Engineering
BAHIR DAR
Department of Textile Engineering
UNIVERSITY

TABLE OF CONTENTS

Article 1: Short Title .................................................................................................... 1

Article 2: Issuing Authority ....................................................................................... 1

Article 3: Definitions ................................................................................................... 1

Article 4: Semester Load for Regular Students ..................................................... 2

Article 5: Semester Load for Continuing Education Students ............................ 2

Article 6: Courses Validity and Study Duration ..................................................... 3

Article 7: Credit Requirements ................................................................................. 3

Article 8: Class Attendance........................................................................................ 4

Article 9: Undergraduate Grading System ............................................................ 5

Article 10: General Examination Provisions........................................................... 7

Article 11: Mid - term and Final Examination Administration ............................ 7

Article 12: Examination Rule Violations ................................................................. 7

Article 13: General provision on Remarking Final Examination and
Remarking Procedure............................................................................................ 7

Article 14: Make-up Examinations ........................................................................... 7

Article 15: Student Academic Achievements ......................................................... 9

Faculty of Engineering Academic Regulation

............................ 11 Article 21: Graduation with Distinction and Great distinction....................................................................... 10 Article 17: Drop out............................................................................... Adding and Dropping courses ........................................................................................................................................................................ 10 Article 19: Repeating............................................................. 18 Faculty of Engineering Academic Regulation .................................................................................... 12 Article 24: Internship Evaluation ................................................................... Withdrawal and Clearance ......... 13 Article 25: Credit Conversion Criteria.............................. 18 Article 29: Effective Date ......................................... 10 Article 18: Graduation Academic Achievements .................................................................................. 12 Article 23: Holistic Examination . Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY Article 16: Academic standing of undergraduate students ............. 11 Article 20: Re – Examination Period......... 14 Article 26: Grade Conversion ............................................................................. 18 Article 28: The BDU Senate Legislation Affected by the Present Regulation ....................... 12 Article 22: The Bahir Dar University Medal ......................................................... 15 Article 27: Working Formats ....

1 Academic Commission means of the Academic Commission of the Engineering Faculty. 3.5 Conventional system means the teaching learning. Faculty of Engineering Page 1 of 18 Academic Regulation . tutorial. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY Article 1: Short Title This regulation can be cited as “Academic Regulation for Engineering Programs. 3.4 Student(s) means the students of Engineering Faculty.3 Credit point(s) means values credited to an individual course on the basis of hours allocated to lecture. 3. grading process that existed at the faculty till it replaced with the European oriented education process. tutorial.2 Credit hour(s) means credit values to an individual course on the basis of time allocated to lecture. lab/practice. 3.” Article 2: Issuing Authority This academic regulation is issued by Academic Commission of the Engineering Faculty.6 European Credit Transfer System means the European course credit and grading scale that adopted at the faculty since year 2007. laboratory works or practices in the conventional system. or home study in the ECT system. 3. Article 3: Definitions 3.

2 The normal load for extension students in a summer semester shall be 10 -14 credit points.3 The normal semester load in the continuing Education for Kiremt students shall be 20 . if the student passes all courses taken up to date.8 BDU Senate legislation refers to the BDU Senate legislation of May 20. which constitutes all basic subjects studied by each engineering stream in the first five semesters. A student may be allowed to take up to 20 credit points when justifiable: a) When the student secures a “first class status: as per European Credit Transfer System (ECTS) upon completion of an equivalent course work corresponding to one academic year. the student is affiliated. 2005. Article 5: Semester Load for Continuing Education Students 5. The maximum load shall not be exceeded 30 credit points unless otherwise stated in the catalogue. a student who has justifiable reasons for deviation from the normal load has to secure a special permission from a department head in the charge of a program. Article 4: Semester Load for Regular Students A minimum credit points (CPs) for full-time regular students shall be 25 per semester. Faculty of Engineering Page 2 of 18 Academic Regulation .7 The Holistic examination means an examination. 5. b) At his/her senior year /graduation year. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY 3. the total load even with the special permission shall not exceed 33 credit points. 3.1 The normal load in evening programs shall be 14 to 18 credit points per semester unless otherwise prescribed in the course catalogue.22 credit points. However. 5.

one Kiremt session is counted to a Kiremt Semester.1 The duration of study for undergraduate degree in the regular program shall be five years.5 The semester grade point average calculated at the end of each Kiremt Semester (KSS). starting from the date of initial enrolment shall be 12 years. Faculty of Engineering Page 3 of 18 Academic Regulation .2 The duration of study for undergraduate degree in the continuing education programs shall be seven to eight years.3 A student who fails to complete his/her studies before the expiration of the maximum length permitted shall be dismissed from that program. 6.1 A credit is defined as 50 minutes in lecture. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY 5. 6. in conjunction with cumulative student status (CSS). the maximum 305.4 For the purpose of determining academic status of Kiremt students. The maximum length of time students may stay in such programs.2 The minimum total credit points for five years a baccalaureate program shall be 295 credit points. shall be used to determine the academic status of a student. laboratory/practical or tutorial work guiding activity. Article 6: Courses Validity and Study Duration Students enrolled in the faculty shall pursue his/her study for maximum lengths of duration of a program as follows: 6. The maximum length of time students may stay in such programs calculated from the date of initial enrolment. Article 7: Credit Requirements 7. 5. but three Kiremt semesters are connoted to one regular academic year. 7. shall not exceed ten years for a regular engineering degree program.

2 If a student’s incomplete attendance was due to reasons that were not valid. 8.1 If a student’s incomplete attendance is proven to have been for valid reasons. laboratory/practical sessions.2 In a situation where reasons beyond his/her control. 8.3. shall be determined for each course by a department offering that course and follow the approval of the faculty‘s Academic Commission.1 Both regular and extension students are required to attend all lectures. etc. 8. his/her registration for the course shall be considered as repeated course and the “I” grade shall be changed to “I*” at the end of the second week of the commencement of the subsequent semester.3 The proportion of time to be given to lectures.3. laboratory works tutorials. but it is compulsory to attend 100% of time of laboratory/practical class sessions.3 A student who has missed more than 15% lecture/tutorial attendance shall be given a grade “I” (Incomplete attendance) and the student or his/her representative shall be required to provide acceptable reasons for his/her failure to attend the classes with in two weeks from the commencement of the following semester. exercises. Article 8: Class Attendance 8. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY 7. Faculty of Engineering Page 4 of 18 Academic Regulation . a minimum of 85% attendance is tolerated for the lecture/tutorial sessions. as well as. field activities. his registration for the course shall be cancelled and permitted to retake the course afresh. 8.

5 [50.5< X< 4. the maximum grade registered shall be “C”.7< X≤ 2. If he/she scores an “F” for this course.0 F = 4.3 A 1. 76) 3. he/she shall be allowed to sit for supplementary exam only once.7 C+ 2. 66) 3.1.7< X≤ 3.100] 1.0< X≤ 2.0< X≤ 3.3 < X≤ 1.3.0 1.0 C 2.3 If a student obtains an “I*”. 95) 1. Faculty of Engineering Page 5 of 18 Academic Regulation . he/she shall retake the course and if he/she scores a passing grade for this repeated course.0 B+ 1. 91) 2.3 [91.0 < X ≤ [95. Academic achievement in all undergraduate engineering programs at the faculty shall be graded on the letter and number grade systems as follows: Corresponding Interval of Raw Mark fixed Number Corresponding Number [100 %] grades Letter grade Grade [98.7 [66. Article 9: Undergraduate Grading System 9.0 [56.7 A.7 E 3.0 A+ = 1.3< X≤ 2.3 D 3.3 B 2. 50) 4. 83) 2.0 9.2 For any course having lecture.0 [0. 98) 1. raw mark evaluation should be treated independently from 100 %. 56) 3. laboratory/practice and tutorial.3 [76.0 [83. 88) 2. 1. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY 8.7 [88.

0 C Good 3 < x ≤ 3. 85.7 A Excellent 1. 9. he/she will be treated as per Bahir Dar University (BDU) Senate Legislation.3 First class with distinction 2.0 First class 3 < x ≤ 3.3 The final number grade is obtained based on the sum of the percentage of independent raw mark with its weightage given for each course element 9.3.4. Articles of 85.5 < x < 4 Pass 4 Fail 9.5 < x < 4 E Sufficient 4 F Fail 9.7 The student status is determined in cut-point grading technique as follows: Number Grade with Description Class Interval ≤ 1.7 < x ≤ 2. 85. Faculty of Engineering Page 6 of 18 Academic Regulation . 9.6.3 B Very Good 2.7 < x ≤ 2.5 D Satisfactory 3.7 First class with great distinction 1.8 In case.3 < x ≤ 3. where a student does not have full examination records. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY 9.5 The final number grade of module is obtained based on the sum of the number grades of independent courses with its weightage given for each course in a module.6 The number grade is defined as follows: Number Grade with Letter Grade Description Class Interval ≤ 1.5 and 85. Grade point average is determined by dividing grade points earned in semester by number of credit points in that semester.5 Second Class 3.3 < x ≤ 3.4.

1 Makeup examinations shall not be allowed for the purpose of raising grade point averages. Article 88. However.term and Final Examination Administration Administration of the mid term and final examinations shall be carried out as per BDU Senate Legislation.9 When a student repeats a course in which he/she earned an “F” or obtained a grade below the minimum required. Article 87. Articles 89 and 90 respectively. the credit points earned in the initial class for the same course be ignored in calculating his/her grade point. Article 86 with its entire sub – articles. Article 11: Mid . Article 12: Examination Rule Violations Violations of examination regulations by students shall be dealt with on the basis of BDU Senate Legislation. Article 14: Make-up Examinations 14. in a special consideration. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY 9. Article 13: General provision on Remarking Final Examination and Remarking Procedure Provision on remarking the final examination and remarking procedure shall be treated as per BDU Senate Legislation.10 A student’s all required non-credit works shall be recorded with a grade of “P” (pass) or “F” (fail). but neither shall be included in the grade point average computation. a student who unable to sit for a final Faculty of Engineering Page 7 of 18 Academic Regulation . Article 10: General Examination Provisions General provision on examinations shall be treated as per BDU Senate Legislation. 9.

therefore.4 A student who allowed for a make up examination shall register for the examination with the current batch for the upcoming final exam in same subject. the instructor may produce a different test questions for the student if he/she feels that a considerable change in the subject content has been made. withdraw from the university for academic reasons and apply for make – up exam as stated in sub – article 14. such as hospitalization or accidents and. The head of the department shall immediately inform in writing the instructor concerned with the Academic Commission’s decisions on the requested exam.6 A student who has three or more “I” grades in semester shall.3.2 . as a result. No cumulative average Faculty of Engineering Page 8 of 18 Academic Regulation . including the mode of delivery or course activity.3 Where the Academic Commission finds that the student has no valid reasons for not sitting for the final examination. has made an “I” (incomplete) grade against a course is allowed to take a make – up examination.5 A student who allowed to take a make – up examination shall apply and register for the examinations at least one month before the final examination on the course is scheduled to be administered.3 of this document.2 Any student or a person representing the student shall submit in writing valid and documented reasons for failing to take on the final examination on the schedule. 14. the “I” grade on the student’s record shall be converted automatically to “I*” and he/she shall be treated with article 8. to the respective department chairperson within two weeks after start of the subsequent semester. 14. 14. 14. So that. 14. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY examination for reasons beyond his/her control.

it shall be converted to an “I*” grade unless the student is in forced withdrawal condition. 15.7 The “I” grades should not empower the student to extend his/her study years.. 12+2. Article 15: Student Academic Achievements 15.8 A graduating student with an “I” grade (s) should take a make – up examination during the kiremt semester if the exam(s) is/are available. Faculty of Engineering Page 9 of 18 Academic Regulation . Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY number grade (CANG) and cumulative average letter grade (CALG) shall be calculated and no academic status shall be determined for such a student until the results of make – up examination are known. The academic status of continuing education student is. If an “I” grade not removed within a year. however.2 of this document. If the student has used for such purpose.3 Academic Credentials like 12+1. 14.2 One semester in the regular program is equivalent to two semesters in the continuing education program. 14. 15. etc. as per the provisions of this article. should be issued to applicants only after the status is determined by the faculty’s Academic Commission. determined on every other semester. the faculty will examine the case of student who fails to achieve the required academic standard in line with the guideline fixed by its academic commission in Article 18.1 At the end of each semester.6 following decision by the Academic Commission. 14. universal regulations set by Ministry of Education for vocational training and in force during the student admission should be taken into consideration. Details will be included in the bylaws of the registrar office.9. he/she shall be forced to withdraw as in line with– article 14. therefore.

who made an “F” grade in any course at the end of the semester. 16. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY 15. A degree candidate is required to have a minimum “E” grades in his/her all major and minor area of studies (while it applies) as well as in the overall courses to be eligible for graduation. or it is not required for the program of the study. Article 16: Academic standing of undergraduate students 16.6. 18. withdrawal and clearance activities shall be treated as per BDU senate legislation sub article 92. Article 17: Drop out. 16.1 A student who made an “E” grade or above in all courses of a semester shall be in good standing.2 The Dean shall warn a student.2. Withdrawal and Clearance Drop out.1.4 The academic status of part-time students is determined for every 25-30 credit points.3 A student who scored 3”F”s at the end of each semester with less than or equal to 12 total credit points (CP) is allowed to continue to the next semester study.4 A student who scored more than “3F”s per semester shall be dismissed for academic reasons. stating from the first admission date of the students. Article 18: Graduation Academic Achievements 18. A degree or diploma candidate shall not graduate with an “F” grade in any course unless the course is a phased out. or a minimum requirement is possible without this particular course. 16. Faculty of Engineering Page 10 of 18 Academic Regulation .

20.3 Adding and dropping of the courses shall be treaded as per BDU Senate legislation sub article 94. his/her grade on the course shall be recorded as it is. The maximum grade for repeated exam is registered as ‘C’. 20. 20. 19. the repeated grade shall be accepted as it is. A previous ‘F’ grade shall be shown as cancelled on transcript to indicate that the exam has been repeated and the new grade shall be included in computation of the ANG and ALG in the reporting period. However. graduating class student who scored ‘F’ grade in any course for the third time can apply for course allergic if he/she fulfils minimum credit points required for graduation. Adding and Dropping courses 19.1 Re-Examination shall be administrated within two weeks after the commencement of the subsequent semester. A student who scored an ’F’ for any course for the third time will be dismissed academically. 19.4 A Student who fails in his final year thesis shall be allowed to register for the new thesis to have completed during the subsequent semester. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY Article 19: Repeating. However.2 A student who scores “F” in any course for the second time shall be forced to withdraw and he/she can apply for the last re-examination after a year. A student who has obtained “F” grade in a course with fulfilling the required attendance shall be allowed to take re-exam. Faculty of Engineering Page 11 of 18 Academic Regulation .3 A student shall not be allowed to sit for a re-examination more than twice.2 Article 20: Re – Examination Period 20.2.1. If a student scored grades less than ‘C’ from the repeated exam.

The student should score an Aggregate Number Grade less than or equal to 2. Faculty of Engineering Page 12 of 18 Academic Regulation . there is holistic exam shall be conducted at the end of the 6th semester study. In addition.3. Article 23: Holistic Examination In line with the new engineering curriculum design. he/she shall graduate as first class with distinction. Students shall be registered for holistic exam two weeks before the commencement of the seventh semester.7 upon completion of the requirements for the engineering baccalaureate degree shall graduate as first class with great distinction. The following conditions should be taken into consideration for the holistic exam qualification: 23. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY Article 21: Graduation with Distinction and Great distinction The following shall constitute the requirements for graduation with academic distinction: A student who maintains Aggregate Number Grade (ANG) ≤ 1. the award is determined on the basis of individual character and participation in extra-curricular activities.3 for qualification. Article 22: The Bahir Dar University Medal The university medal is a prize awarded every year at the commencement to one out standing regular student at the faculty. If his/her grade point average is greater than 1. 23.7 and less than or equal to 2. The academic commission of faculty shall recommend to the senate its out standing students for the approval every year.1 A student who has completed all basic studies with PASS grades shall be qualified for the exam.2.

4. A student who failed the holistic exam can repeat it twice.1. Holistic exam shall be given once in a year and the period shall be as indicated in the academic calendar.7. The holistic exam result shall be rated as PASS or FAIL status. 24.2 Internship is fully done in an industry.5 If a student fails. the assigned department advisor and jury formed by the department. he/she shall be allowed to repeat the internship only for the second time. Holistic exam should be identified with course title & code. of this academic regulation. Article 24: Internship Evaluation 24.6. 24. 23. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY 23. Faculty of Engineering Page 13 of 18 Academic Regulation .4 The final result of student’s internship performance report result shall be converted to a letter grade as per article 9. 23. 23.1 Internship shall be in the 7th semester of the study. The grade point of holistic exam should not include either semester or cumulative status of student.5. The student shall be academically dismissed if he/she fails for the third time. 24. 24.3. 23.3 The student’s performance in the internship should be evaluated by the industry that employs the student. A student who scores 50% mark at the holistic exam shall pass and continue the internship in the coming semester.

Therefore: Faculty of Engineering Page 14 of 18 Academic Regulation . seeing all possible course study element hours in both curriculum breakdown structures the following conversion criteria are established for credit altering: 25. In conventional system 2/3 tutorial hours or 2/3 laboratory/ practical work hours anticipated equivalent to 1 credit hour lecture time. However. Therefore. The inference of tutorial and laboratory/practical hours and the inclusively/exclusivity of home study hours in course study element hours of both systems of curriculum structure escort use to establish one-way conversion criterion of grades from ECTS to conventional grading system. laboratory and practical work hours in both systems. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY Article 25: Credit Conversion Criteria Both systems (ECTS and conventional system) are used credits to measure the course through contact hours. These course element hours may be indicated as following in both systems: a) Lecture hours b) Tutorial hours c) Laboratory /practical work hours. The rest are common in both systems. d) Home study hours. Whereas in ECTS the time used up for all course elements are equally measured as per lecture hour too. the method of appliance varies in tutorial. Hours are billed to course element in order to complete the targeted course objectives.1 A Course having only lecture hours in ECTS curriculum structure is in a straight line identical to conventional credit hour system by rejecting home study hours billed in ECTS. No hours given for home study in conventional curriculum course time breakdown structure.

Hr ) in Conventional system = a + (b × ) 3 Where: a = lecture hours in ECTS system b = tutorial hours in ECTS system 25.2 A course have been lectured and tutorial hours in ECTS equals to conventional credit hours system.3 A course have been lectured. tutorial and laboratory /practice hours in ECTS equals to conventional credit hours system. Furthermore the ECTS grading system Faculty of Engineering Page 15 of 18 Academic Regulation . Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY Credit po int (CP ) in ECTS = Convention al Credit Hours (C . Therefore: 2 Credit Hours (C. it is expressed only in letters A to D for pass and F for failed grades. whereas in conventional grading system. dividing tutorial hours by 2/3 and adding dividend hour’s of tutorial to lecture hours of ECTS. for pass grade and F for failed grade). dividing each hour specified in tutorial & laboratory/ practice by three and adding the dividends to lecture hours of ECTS. Therefore: 2 2 Credit Hours (C.Hr ) = Lecture contact Hours 25.Hr ) in Convention al system = a + [(b × ) + (c × )] 3 3 Where: c = laboratory/ practical hours in ECTS system Article 26: Grade Conversion In the ECTS system grade is expressed in number and letter grades (using the 4-point scale letters and A to E.

as indicated in the following table.0 C [56. grading trend of Addis Ababa University is studied for allusion purpose.88) 2.7 E Faculty of Engineering Page 16 of 18 Academic Regulation . In Addition. After all these activity. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY follows the fixed scale approach and while in the conventional system grading is flexible and it depends on an individual instructor’s systematic decision.0 B+ [83. Therefore.7 A- [88. which initiated from the practice of the faculty’s conventional grading trend with reference of other the university’s conventional grading system in consistent with the ECTS grading system.91) 2. data has been collected on scoring and scaling trend from different departments at Engineering Faculty.76) 3.56) 3.3 B [76. the conversion criterion is established for purpose of grade conversion from ECTS to conventional grade system. some commonly accepted trend or established data is essential.83) 2. in order to convert grades from ECTS to the conventional system.3 A [83-100] A [91-95) 1.3 D [50-66) C [50.100] 1.66) 3.7 C+ [66-83) B [66. Established grade conversion criterion from ECTS to conventional credit hours system Established data to convert grade ECTS Grading system of from ECTS to conventional grading Engineering Faculty system Exam Score Number Letter Exam score Grade grade grade [98 .98) 1.0 A+ [95. For this reason.

from ECTS to Traditional system.7 number grade is calculated by taking the average of 76 and 82.3 For conversion the following consideration should be taken into account. 26.e. D & E. 2 After conversion the status of the student shall be determined as per BDU Senate legislation.4 If a student scores “ C “ grade with 2. 26. then the actual mark for 2. Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY 26. B.score corresponding to a number grade taken as an exam-score for conventional grading (see Illustration below) 26.7 number grade and having a corresponding exam score ranging from 76 to 82. a) Respective department should confirm course content equivalence in both curriculums before course has taken. c) No conversion of grade for students who scored ‘ F’ grade in ECTS d) Conversion is worked -out only for passing grades of ECTS i.e. b) The conversion is used only for one way i.1 Conversion is performed when request by the student. e) The minimum grade earned after conversion is C. However it should be approved by Academic commission of the faculty 26. C. Faculty of Engineering Page 17 of 18 Academic Regulation . A. (76 + 82) = 79 .e. 79 exam score corresponds to “B” grade in 2 conventional credit hour system as per it is established in the table above.3 The class average of exam. Therefore. i.

Faculty of Engineering BAHIR DAR Department of Textile Engineering UNIVERSITY Article 27: Working Formats Grade reporting. Article 29: Effective Date This academic regulation shall be effective after the endorsement by BDU senate. transferring and issuing formats for courses and modules shall be prepared by the faculty’s concerning body and endorsed by the Academic Commission before its implementation. Faculty of Engineering Page 18 of 18 Academic Regulation . Article 28: The BDU Senate Legislation Affected by the Present Regulation Chapter eight to eleven of the BDU’s senate legislation except those Articles mentioned in this Academic regulation are affected. holding.